How does Microsoft 365 Copilot leverage AI to maximise your team's productivity?

AI increases productivity in 2025

United Kingdom, Mar 27, 2025

Although Microsoft 365 Copilot is still relatively in its infancy, its AI capabilities are being rapidly adopted by organisations.

 

Microsoft has put huge investment into the development of Microsoft Copilot so teams can unlock new levels of efficiency and creativity, and start leveraging AI capabilities for day-to-day tasks.

You may be using elements of Microsoft 365 Copilot already, but are you maximising its capabilities to its fullest? Whether you’re using Copilot or not, this blog will take you through how you can leverage its tools to maximise your team’s productivity in the most cyber resilient way possible.

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Copilot logo

 

Understanding Copilot for Microsoft 365

Most employees use Microsoft 365 applications on a daily basis. Whether it’s Word, Excel, PowerPoint, Outlook, or / and Teams, Microsoft 365 is probably a fundamental part of your working processes. Microsoft has integrated AI capabilities across its core productivity applications, enabling organisations to enhance efficiency and creativity throughout their daily operations.

AI in the Microsoft 365 ecosystem uses advanced language models and the Microsoft Graph to process data, understand context, and generate human-like responses, assisting users in many different ways. The main objective of Copilot AI for 365 is ultimately to give you and your team hours of time back. By streamlining day-to-day admin, and saving time on repetitive, admin-heavy tasks, every employee can focus on the tasks that need their attention the most.

What are some of the features designed to maximise productivity?

 

  • Driving decision making with actionable insights

    Decision making is one of the most challenging parts of any business. By analysing your historical data and current trends, Copilot provides you with actionable insights that inform decision-making. This analytical support enables teams to anticipate challenges, identify opportunities, and make informed strategic choices.

    For example, these capabilities can make financial forecasting far more efficient. By processing historical financial data, Copilot can identify spending patterns and revenue streams. In Excel, AI tools can also identify upward or downward trends to predict income and expenditure.

  • Enhanced collaboration in Teams

    You and your team probably spend a significant amount of time in meetings. The admin that goes with note-taking, sending meeting summaries, and following up with missing attendees can be overwhelming. Copilot can transcribe meetings, summarise discussions, and highlight action items. This ensures all team members are aligned, even if they miss a meeting, and helps track progress on key initiatives. Unable to make a meeting? - Rather than rejecting, simply follow the meeting and catch up on the meeting notes summarised by Copilot.

    Copilot can also automate routine tasks, such as scheduling meetings, setting reminders, and managing to-do lists.

    This is by far the most appreciated use-case we’ve seen so far.

  • Stunning presentations designed in seconds

    Creating on-brand, visual and engaging PowerPoints usually takes hours. ​Microsoft 365 Copilot in PowerPoint leverages AI to transform the presentation creation process. By simply providing a topic, or a reference document, users can generate draft presentations complete with relevant content, appropriate layouts, and suitable themes, significantly reducing the time and effort usually required.

    The best part? Copilot can make these PowerPoints on brand by integrating your own branding elements into presentations. 

  • Intelligent email management in Outlook

    By automating routine tasks and organising communications efficiently, Microsoft Copilot AI is revolutionising tedious and time-intensive (but crucial) email management.

    Everyone dealing with a large email volume knows how stressful this can be. With AI, Copilot can intelligently categorise incoming emails, prioritise urgent messages, and filter less critical ones, ensuring that your teams can focus on what matters most.

    This reduces the cognitive load associated with manual email sorting, streamlining workflow and improving productivity. ​Copilot can also provide a nice summary if you’ve been out of the office on everything you have missed, and prioritise tasks that need to be completed.

  • Meeting Preparation

    Short of time ahead of a meeting, ask Copilot to help prepare the key talking points for the meeting, and you’ll receive a related summary of attendees, previous discussion topics. You can also schedule a meeting from an email and have Copilot automatically add the agenda for you based on the content and context.

  • Data Analysis

    To help with data-driven decisions, Copilot can take raw data, and turn it into meaningful insights. Copilot can help users enhance their data analysis process and help suggest visualisations and insights to simplify uncovering actionable insights.

  • Personalised learning for each employee

    Employee training is often inefficient. Out-of-context learning can be as costly as it is wasteful, so Copilot gives businesses a new approach to personalised learning. By analysing user interactions and preferences, Copilot delivers customised learning materials, feedback, and guidance, supporting continuous development and aligning with your business objectives. ​

    By identifying areas for improvement and providing targeted learning materials, Copilot empowers users to take control of their professional development, leading to increased productivity and job satisfaction. A win for your employees, and a win for your company.

  • Productivity without compromising security

    84% of CIOs want greater confidence in managing and discovering data input into AI apps and tools. Microsoft 365 Copilot is able to give that confidence by operating within existing privacy, security, and compliance frameworks, ensuring that prompts, responses, and data accessed through Microsoft Graph are not used to train foundation large language models (LLMs).

  • Compliance with the regulations you need to adhere to

    ​Logicalis ensures that businesses adopting Microsoft Copilot AI do so in full compliance with relevant regulations and industry standards. Through our Jumpstart program, we work closely with you to conduct comprehensive reviews of existing security and compliance postures, and identify areas that require enhancement to meet regulatory requirements. This proactive approach helps organisations align their Copilot and wider AI implementation with necessary compliance frameworks, mitigating potential risks associated with AI adoption.

    To mitigate potential risks, Copilot incorporates multiple protective measures, including blocking harmful content, detecting protected material, and preventing prompt injections. It only surfaces organisational data to the individual users who have at least view permissions, aligning with established data governance and compliance policies. 

This is just a taste of what Copilot can do for your business. Take a more in-depth look at how Copilot can revolutionise your business!

Embrace AI with expert support from Logicalis

We’re here to support you throughout the whole AI adoption process, ensuring you have robust AI infrastructure that’s secure and efficient - always working towards your organisational goals.

With this approach, Logicalis can empower organisations to leverage Copilot's and AI capabilities while maintaining control over their data and ensuring a secure user experience.

Ready to maximise your productivity? Start with our Copilot Vision & Value workshop

On the top of a priority list for a successful and growing enterprise business should be two things: cyber resilience and productivity.

At Logicalis, we support enterprise businesses with enterprise-grade solutions. That’s why our Microsoft 365 Copilot Vision & Value Workshop is an essential step for organisations looking to harness the full power of Copilot.

To discover how you can maximise your team’s productivity, sign up to our workshop today!

 

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